AI Receptionist that sounds human and books real work.

A traditional answering service uses human operators with limited hours and produces only basic message slips. An AI receptionist answers every call around the clock in about 1s, books appointments live, and pushes structured data to your CRM automatically, at a fraction of the cost.

A virtual receptionist is usually a person working remotely, often shared across many businesses through an answering service, paid by the minute or the call. An AI receptionist is software: it answers every call itself, at the same instant, in parallel, for a flat monthly price. Many businesses that searched for a virtual receptionist end up with an AI receptionist for the phone and keep people for the conversations that need judgement.

AI can take over the phone work a receptionist does, which is answering every call, qualifying the caller, booking the appointment, taking a message, and logging it all. What it does not replace is in-person reception, judgement calls on unusual situations, and the escalations you want a person to own. Most businesses run both, with the AI covering nights, weekends, and overflow so staff are not tied to the phone.

Bevado works for every business that takes inbound calls. Solo operators and small teams get a 5-minute, self-serve setup with no contract. Multi-location operators get per-site call flows, routing by service area, and rolled-up reporting. Enterprise teams get SSO, custom retention, and dedicated onboarding.

Yes. Bevado integrates with Google Calendar, Outlook, and Calendly. The AI checks real-time availability during the call, offers the caller open slots, books the appointment, and sends an SMS confirmation before the call ends.

Yes. You define routing rules by intent, keyword, time of day, or caller. VIP customers, emergencies, and hot leads can be live-transferred to a specific person or team. Everyone else is fully handled by the AI and logged to your CRM.

Yes. Bevado is always on. Nights, weekends, holidays, and during peak call surges. You can also configure different call flows for after-hours, with separate booking rules, transfer rules, and messaging.

Yes. The AI is fully multilingual across 20+ languages including Spanish, French, German, Portuguese, and Mandarin. It auto-detects the caller’s language and responds natively without scripts or translation delays.

Yes. Bevado answers simultaneous inbound calls, so nobody hears a busy tone or waits in a hold queue during a lunch rush, a storm, or a marketing push. A human receptionist or answering-service operator can only be on one call at a time.

Yes. You can configure per-location call flows, route by service area or zip code, and roll up reporting across locations. Multi-location operators use Bevado to keep call handling consistent across every site.

The AI uses your training content to answer in-scope questions. For anything out-of-scope, it can capture the question, take a message, or transfer to a live person based on your rules. Every call is logged so you can refine training over time.

Most businesses go live in under 5 minutes. Forward your existing number to Bevado, train the AI on your FAQs and call flow, and you are ready to take calls. No new hardware, no number changes, no carrier migration.

Yes. You keep your number and forward it, either every call or only unanswered and after-hours calls. That works from mobile and landline carriers as well as cloud phone systems such as RingCentral, Dialpad, Vonage, Aircall and Grasshopper. No porting and no carrier migration is needed.

Yes. Native integrations push contact details, full transcripts, AI summaries, and structured fields (intent, urgency, service area, timeline, outcome) directly into HubSpot, Salesforce, Pipedrive, or your own CRM via webhooks.

A Bevado plan that answers phone calls costs $99 per month on Business-in-a-Box, or $79 per month billed annually, and includes 200 voice minutes alongside chat, SMS, CRM, and automations. Partner and Enterprise pricing is custom and set by monthly volume.

It depends on how many calls you currently miss and what one booked customer is worth to you. If your phone is already answered every time during business hours, there is less missed-call revenue for the plan to recover. But for a business whose calls go to voicemail after hours, during busy periods, or when staff are on other calls, each one of those that would have booked offsets the monthly cost, sometimes within the first appointment.

It depends on how many calls you currently miss and what one booked customer is worth to you. Business-in-a-Box costs a fixed $99 per month and covers nights, weekends, and holidays, so the comparison to run is that figure against the revenue sitting in calls that currently go to voicemail. A business with low call volume and full phone coverage during opening hours gets less from it than one whose phone rings outside staffed hours.

Bevado does not offer a permanently free plan. Paid plans start at $99 per month for Business-in-a-Box, which is the entry point for answering calls and includes 200 voice minutes plus chat, SMS, CRM, and automations. If you are comparing against a free tier elsewhere, check how many minutes or calls it actually includes.